Coronavirus

COVID 19 - DEVELOPMENT SERVICES: SITE VISITS UPDATE

Stroud District Council Planners will be resuming site visits from Monday 8th June. Please bear with us as we have a significant backlog of site visits to undertake.
The introduction of site visits will be in phases, the first being sites that can be visited without entering a building.
Please read the full update under Coronavirus.

Covid 19 is still having an impact on the Development Management Service and our ability to consider and determine applications and carry out our other functions, such as pre-application enquiries, appeals and enforcement. However, we are doing our very best to keep the service running and would draw attention to the following important information:

 

1. Some planning staff are being redeployed to help with essential Council services, thus reducing the capacity of the service.

2. Making contact with the service

If you need to contact and officer or team, may we ask that you email us. Please do not telephone. If you have an application or pre-application enquiry with us, you will have the case officer's details. Alternatively, the planning pages on the website will provide you with more generic team emails.  

3. Making a planning or other application

Please do not submit paper applications or letters if this can be avoided. If you do, there may well be a significant delay in our ability to process them.

 

We strongly advise you to submit planning and other applications electronically either via the planning portal or by email.

Comments on planning applications are best submitted via Public Access, which is easily accessible via our website.

 

Payments - as the offices are now closed to the public, we request that you make payments online. Please see the link below and scroll down:

https://www.stroud.gov.uk/pay-council-bills-fines-and-invoices

 

We encourage you to continue to submit planning and other applications and advise you do this electronically (see below).

 

PAYMENTS – we are still taking payments via the telephone but request that you make payments online. Please see the link below and scroll down:

https://www.stroud.gov.uk/pay-council-bills-fines-and-invoices

 

4. Site notices for planning and other applications

We will be asking all applicants and/or agents to display site notices on the application site themselves. This is to avoid unnecessary interaction with officers and also to address a possible shortage of officers to carry out this task in the future. Site notices will be emailed to applicants/agents.

 

5. Site visits for applications and enforcement investigations

Stroud District Council Planners will be resuming site visits from Monday 8th June. Please bear with us as we have a significant backlog of site visits to undertake.

The introduction of site visits will be in phases, the first being sites that can be visited without entering a building.

Prior to each site visit, planning officers will:

  • Risk assess sites on a case by case basis and visits will only be made to those sites which do not require access to the inside of a property or building and where officers are confident that they can avoid close human contact.
     
  • Only undertake visits with the explicit consent of the applicant/agent. When contact is made with the applicant/agent, officers will ascertain if anyone in the household of the site to be visited has symptoms of Covid 19 or is self-isolating or in a vulnerable or shielded group as this may affect our ability to undertake the site visit.
  • Organise a time and date for the visit with the applicant/agent.
  • Ask for a contact number so that Officers can inform the applicant/agent when they have arrived at and left the site.
  • Get prior agreement from the applicant/agent to take photos and/or videos of the site.
  • Ask the applicant/agent to open up the site prior to the visit to avoid the need to touch gates etc. unnecessarily.
  • Avoid contact with anyone on or surrounding the site - Officers will not engage in conversation regarding the progress of the application. If close human contact becomes unavoidable for any reason, the officer will abandon the site visit and re-arrange.

Enforcement site visits

Please note that site visits related to possible alleged breaches of planning control will also resume from 8th June. In many cases, these will not require prior contact with the land owner and/or developer, but strict safety and distancing precautions will still apply.

 

Phase 2 Site Visits

Phase 2 site visits involves those sites where it is necessary to enter a building. A further update will be posted when this type of site visit is due to recommence.

 

6. Meetings in the office and on site

The offices are now closed and we will not be undertaking site meetings until further notice. This means that all pre-application submissions will be dealt with as a desk-based assessment.

 

If you are the agent or applicant for a planning application, please email the case officer.

If a telephone conversation can be organised we will do so, but please be aware that officers are being redeployed.

 

7. Public Access and application notification

Please use the public access system to set up an application search area for your property. This is the best way to ensure that you are notified of a planning or other application in your area of choice. We will continue to send letters to nearest neighbours, but this relies on Royal Mail. Public access provides a full-proof mechanism to ensure you are notified.

 

 

 

Share this page

We use cookies to improve user experience. If you continue, we will assume you are happy to accept cookies from this website. Continue