We hope you find the following information helpful.
5.1.1 What photographic ID will be accepted in polling stations?
Digital ID
Expired photographic ID documents can still be used as accepted photographic ID at the polling station or signing place, as long as the photograph is still a good likeness of the elector.
The Voter Authority Certificate cannot be used or accepted as proof of identity for any other purpose other than voting.
5.1.2 What if I don't have an acceptable form of ID?
Where an elector does not hold one of the acceptable forms of photographic ID listed above, they can apply for a Voter Authority Certificate free of charge following verification of an applicants identity.
An elector can apply for a Voter Authority Certificate in a number of ways:
5.1.3 Why has voter identification been introduced into polling stations?
It is following a 2019 Manifesto to 'protect the integrity of our democracy, by introducing identification to vote at polling stations' following a Central Government pledge.
5.1.4 Will photocopies of identification documents or pictures on mobile phones of identification documents be accepted?
No, photocopies or copies of images on mobile phones or other electronic devices will not be accepted except an eVisa Immigration Document. The eVisa document is the only electronic document which can be accepted electronically.
5.1.5 What happens if I cannot provide acceptable photographic ID at the polling station?
You will be advised to leave the polling station and to return with one of the acceptable forms of ID to allow the polling station staff to issue a ballot paper.
5.1.6 Will expired identification accepted?
Yes, expired documents will be accepted as long as the photograph on the document still resembles a likeness of the elector.
5.1.7 What are the photograph requirements when submitting an application for a Voter Authority Certificate?
Anyone wanting to apply for a Voter Authority Certificate must provide a suitable photograph either through the Gov.uk application process or submitted with a paper application which meets the following requirements:
The applicant photo must show them:
5.1.8 My name on the electoral register and my photographic ID are different, what do I do?
If your name has changed (e.g. through marriage, deed poll etc), you may be asked to provide additional supporting documents, such as a marriage or civil partnership certificate that provides evidence of the name change.
If the spelling of your name is spelt incorrectly or an alternative spelling is present to the one on the electoral register, it will be the Presiding Officers discretion on whether they will accept the form of ID at the polling station.
If you are an anonymous elector whose name has changed, you must ensure that you have amended your name on the electoral register by the register to vote deadline and re-applied for your Anonymous Elector Document by the Wednesday before poll deadline.
5.1.9 What is the deadline to apply for a Voter Authority Certificate?
Where Stroud does not have any scheduled polls, there is no deadline.
Where Stroud does have scheduled elections the deadline to apply will be 5pm six working days ahead of any poll. Where an elector is registered and they have missed the deadline to apply for a Voter Authority Certificate, they can apply for an emergency proxy, however the proxy will need to present their photographic identification at the polling station.
5.1.10 Can the Voter Authority Certificate be used as proof of age/identity outside of the polling station?
No, the Voter Authority Certificate can only be used as photographic identification for the purposes of elections and voting within the polling station, it cannot be used as proof of age or identity for any other purpose or function.
5.1.11 What happens if I have lost my photographic ID or Voter Authority Certificate?
In this circumstance, where the elector has lost all forms of photographic ID or the Voter Authority Certificate ahead of the 5pm deadline 6 working days before any scheduled poll and they do not have any of the other forms of acceptable ID, they can reapply for a Voter Authority Certificate.
Where an elector has lost, destroyed, damaged or had their photographic ID stolen and they become aware of this after the 5pm deadline 6 working days before poll to apply for the Voter Authority Certificate, there will be the provision for an elector to appoint an emergency proxy for that polling day.
5.1.12 I have a proxy/emergency proxy in place, does my proxy have to bring photographic ID to vote on my behalf?
Yes, anyone who has appointed a proxy or emergency proxy to vote on your behalf, the proxy must bring their own photographic ID to present at the polling station. They do not need to bring photographic ID of you (the elector they are voting on behalf of) they only need to bring their own ID.
If the proxy does not have a form of acceptable form of photographic ID, they can apply for a free Voter Authority Certificate.
5.1.13 Do I need to show photographic ID to hand in a postal vote?
No, electors will not be required to show photographic ID to hand deliver a postal vote to a polling station. Electors handing in a postal vote however be asked to complete a postal vote declaration form which advises that they are handing in no more than five plus their own and that they are not a political campaigner. Failure to complete the declaration will result in the postal vote being rejected.
5.1.14 What will the Voter Authority Certificate look like?
The Voter Authority Certificate is expected to be an A4 sized paper based document which will include:
Once verified by the Electoral Registration Officer, it is expected that the Voter Authority Certificate will be printed within 1-2 working days and delivered by Royal Mail unless the applicant advices they want to collect their Voter Authority Certificate from the Council Offices at Ebley Mill.
5.1.15 How long will my Voter Authority Certificate be valid for?
The Voter Authority Certificate will have a recommended renewal date listed on the document for 10 years from the date of issue.
5.1.16 I have applied for my Voter Authority Certificate however I have not received it yet, what do I do?
We advise that you contact the Elections Office on 01453 766321 or by emailing elections@stroud.gov.uk if you have not received your Voter Authority Certificate within 2 weeks of application where there are no scheduled elections due to take place in Stroud.
Where a scheduled election is due to take place in Stroud and you applied before the 5pm deadline 6 working days before poll, you contact the Elections office immediately so we can investigate and advise on the next course of action.
5.1.17 Do I need to reapply for my Voter Authority Certificate/Anonymous Elector Document if I change address?
Applicants who are applying for the Voter Authority Certificate will not need to reapply for a new Voter Authority Certificate if they have changed address (either within the same Local Authority or a different Local Authority) within the recommended 10 year renewal date. This is because the address of the applicant is not listed on the certificate.
Anonymous applicants will have to reapply for a Anonymous Elector Document if they change address (either within the same Local Authority or a different Local Authority) because their elector number will be different at their new address.
5.1.18 I am an anonymous elector, do I need to provide photographic ID?
Yes, anonymous electors wishing to vote in person at the polling station will need to apply for an Anonymous Elector's Document (AEDs) and present this document at the polling station along with their anonymous poll card.
The Anonymous Elector's Document will be the only form of identification that an anonymous elector will be able to provide and use at the polling station, they will not be able to present any other form of ID, including the acceptable photographic ones. This is because an anonymous electors name does not appear on the electoral register and therefore no other form of documentation would prove their identity and eligibility to have a ballot paper issued.
Anonymous electors will be required annually to reapply and renew their Anonymous Elector Document by providing a new photo as part of the application process at the time of their annual declaration renewal. The Electoral Registration Officer will also issue a replacement document if they renumber their electoral register (the anonymous applicant will not need to reapply in this scenario).
The Anonymous Elector Document is expected to be an A4 sized paper based document with appropriate security features and will not display the applicants name and instead will be replaced with the elector number of the applicant.
5.1.19 Will my poll card change?
Yes, poll cards will still be sent to every registered elector as an oversized A5 poll card. They will also list all acceptable forms of photographic ID on the poll card.
5.1.20 What will happen in the polling station?
Only the Presiding Officer and Poll Clerk at the polling station can inspect the electors photographic identification.
The polling station staff will first check whether the elector is listed on the register of electors for that polling station (we are advising electors continue to take their poll cards to the polling station which will assist the polling station staff in locating their name on the electoral register). Once the polling station staff have found the elector on the register of electors, they will then ask the elector to present their acceptable form of photographic identification. The polling station staff will then proceed to check the photographic identification provided it resembles a likeness to the elector and check that the name matches on the register of electors.
Where the polling station staff are satisfied the photographic identification resembles the elector, a ballot paper will be issued to the elector to cast their vote.
Where the polling station staff are not satisfied the photographic identification resembles the elector, no ballot paper(s) will be issued and instead the polling station staff will be required to log and record the reason for refusal along with the elector number. The elector can return to the polling station and provide another form of photographic identification and the above process will be repeated to check it’s likeliness.
All polling stations will also be required to have a private area for the checking of photographic identification if the elector requests so.
5.1.21 Can I still apply for a Voter Authority Certificate if I already have an acceptable form of ID?
Yes, you are still able to apply for a Voter Authority Certificate, however if you already have one of the acceptable forms of photographic identification then you do not need to also apply for a Voter Authority Certificate.
5.1.22 I don't want to provide photographic identification in the polling station, what do I do?
If you do not want to show photographic identification at the polling station, you can apply to vote by post or proxy. Photographic identification is not required to apply for a postal or proxy vote, however if you choose to set up a proxy, your proxy will be required to show their photographic identification at the polling station.
5.2.1 Postal Voting
If you are unable to vote in the polling station on polling day, you can apply to vote by post. This is where you can arrange to have your ballot paper(s) sent to an address of your choosing 2 weeks prior to polling day.
To apply for a postal vote, you can apply online at www.gov.uk/apply-postal-vote, email elections@stroud.gov.uk or call 01453 766321 for an application form. You can also download an application form here.
Where there is a scheduled poll coming up, we must receive this postal vote by 5pm, 11 working days before polling day.
More information regarding postal voting can be found on our website here.
5.2.2 Proxy Voting
Anyone who is registered to vote can apply for a proxy vote. This is where you appoint someone you trust to vote on your behalf at your usual polling station.
There are two different types of proxy votes
Permanent Proxy Voting
This is only available to:
The appropriate application forms can be downloaded from the Electoral Commission or posted out from Electoral Services upon request.
The application forms must be supported by a suitably qualified Individual as listed on the form before being submitted to elections@stroud.gov.uk, dropped off at Ebley Mill or posted to Electoral Services, Stroud District Council, Ebley Mill, Ebley Wharf, Stroud, Glos, GL5 4UB.
Temporary Proxy Voting
To set up a proxy for a specific election, the application form does not need to be supported by a qualified individual and the application can be made online below. You will also need to provide your national insurance number as part of this application as part of a identity check.
The person you wish to appoint as your proxy can only act as proxy if they are 18 or over and they are (or will be) registered for that election or referendum.
A person cannot be a proxy for more than two people at any one election or referendum, unless they are a close relative.
To apply for a proxy vote, you can apply online at www.gov.uk/apply-proxy-vote, email elections@stroud.gov.uk or call 01453 766321 for an application form. You can also download an application form here.
Where there is a scheduled poll coming up, we must receive this proxy vote by 5pm, 6 working days before polling day.
More information regarding proxy voting can be found on our website here.
5.2.3 I have been appointed as a proxy what do I do?
If you have been appointed as someone’s proxy, this means you can cast their vote on their behalf.
You can only be a proxy for close relatives (defined as your spouse, civil partner, parent, grandparent, brother, sister, child or grandchild) and up to two other people.
You can only act as proxy if you are 18 or over (16 or over in Scotland at Scottish Parliamentary and local council elections) and you are (or will be) registered for that election or referendum.
The person who appointed you will tell you how they want you to vote on their behalf, for example, which candidate, party, or outcome.
5.2.4 How to vote as someone’s proxy
You must go to the polling station of the person who appointed you as their proxy. If you can’t go to their polling station, you can apply to vote for them by post up to 5pm, 11 working days before the poll
You will receive a proxy poll card telling you where and when to cast their vote for them.
If you don’t receive a proxy poll card, you should check with the local council of the person who has appointed you as their proxy. They will be able to tell you where to go to vote.
The person who appointed you as their proxy may still vote in person, provided they do so before you have voted for them, or you have not applied to vote for them by post.
5.2.5 Emergency Proxy
Emergency Proxy deadline - 5pm on the day of poll
In certain circumstances, where you have an emergency that means you can't vote in person, you can apply for an emergency proxy, to allow someone you trust to vote on your behalf at your polling station. This must be due to reasons that you weren't aware of before the proxy deadline.
You may be able to request an emergency proxy if one of the following applies:
- You have a medical emergency
- Voter ID
Please contact us to request a copy of the specific emergency proxy form that you require by emailing us at elections@stroud.gov.uk or phoning 01453 766321. The completed application form needs to be returned by 5pm on the day of poll. More information can be found about emergency proxies on our FAQ page under 4.10, 4.11 and 4.13 here.
We must ensure you meet the requirement to use an emergency proxy before you go to the polling station to vote.
What if I need assistance at the polling station?
If you are disabled, you can ask for help and the Presiding Officer can mark the ballot paper for you. You can also ask someone else to help you (e.g. a support worker, as long as they are either a relative or an eligible elector and have not already helped more than one other person vote).
Anyone over the age of 18 can act as a companion to assist a disabled elector in the polling station. Any companion will be required to complete a declaration by companion to confirm they have assisted an elector in the polling station/voting booth.
If you have a person who is blind, you can ask to see a large print ballot paper or you can ask for a special voting device that allows you to vote on your own in secret.
How to use a Tactile Voting Device
This Tactile Voting Device is a device that can be attached to a ballot paper to align the numbers on the numbered flaps with each voting box in line of each candidates.
A companion or the Presiding Officer at the polling station would read out the name and descriptions of each candidate in the order they appear on the ballot paper advising what number on the numbered flaps they align with.
When the elector is ready to cast their vote, they will lift the relevant numbered flap(s) to reveal the box on the ballot paper where they would then make their mark(s) on their ballot paper(s). The Tactile Voting Device is then removed from the ballot paper and the elector can proceed with placing their ballot paper(s) into the ballot box.
There are two groups of EU citizens that retain the right to vote and stand for election.
Firstly, EU citizens from nations where the UK Government has negotiated agreements with EU Members States to allow its citizens living in the UK to vote, in return for the same right for UK citizens living in that country, will still be able to vote and stand in elections.
So far, these agreements have been made with:
· Spain
· Portugal
· Luxembourg
· Poland
· Denmark
Secondly, other EU citizens who were living in the UK before the end of the EU Withdrawal Agreement Implementation Period (up until 1 January 2021) will also still be able to vote and stand in elections.
If you have questions about your electoral registration, you can visit our webpage here with more information or call us on 01453 766321 for specific queries.