Community Governance Reviews

The consultation for the 2022/23 Community Governance Review has now closed and the Final Recommendations have been published and agreed by Council.

Stroud District Council has undertaken a community governance review pursuant to the provisions of the Local Government and Public Involvement in Health Act 2007, and other relevant statutory provisions. The following Parish/Town areas have been reviewed:
• Cam
• Dursley
• Eastington
• Frampton
• Horsley
• Hunts Grove
• Minchinhampton
• Nailsworth
• Standish
• Stonehouse
• Woodchester

The period for initial submissions closed on the 29 January 2023 and comments on the draft recommendations closed on the 26 April 2023. The Council has now published the Final Recommendations and identified proposals for Parish arrangements (including both changes to, and retention of, existing arrangements) in response to the consultation comments received. 

The review had regard to the ‘Guidance on Community Governance Reviews’ issued by the Secretary of State for Communities and Local Government and the Local Government Boundary Commission for England (LGBCE). The aim of the review was to ensure that the arrangements for community governance reflect ‘the identities and interests of the community in the area’ and are ‘effective and convenient’. The review was conducted in relation to the Terms of Reference contained in this document and agreed by Council. 

Who carried out the review?

Stroud District Council is statutorily responsible for carrying out the review. The conduct of the review was overseen by the Council’s Community Governance Review Members Working Group. Formal decisions as to the recommendations arising from the review were made by full Council. The Terms of Reference for this review were agreed by Council on the 20 October 2022 and the Final Recommendations were agreed on the 20 July 2023.

What areas were under review?

The Parish and Town Council areas included in the review were:

Why isn’t my area listed?

If you don’t see your parish or town listed above, it means that that we did not receive a request from the Parish/Town Council to be included as part of this Community Governance Review. 

Why is the Council carrying out a community governance review?

A Community Governance Review provides the opportunity to consider whether changes should be made to parish arrangements in response to these and other issues raised by local people. It is intended that any new parish arrangements will take effect at the May 2024 local elections.

A full CGR took place across the whole of the Stroud district in 2019 and several changes were implemented across a number of parish and town council areas including the establishment of Hunts Grove Parish Council. When approving the final recommendations of the 2019 review, Council resolved for a further CGR to be undertaken for the parishes that contain the Great Oldbury development (Eastington, Standish and Stonehouse) by the end of 2023. The reasoning for this was that at the time of the last review, Great Oldbury was a new development and any decisions made may not reflect the identity of a community which was yet to have established.  

Ahead of commencing this CGR, all Parish and Town Councils were asked if there had been any significant changes to their electoral arrangements since 2019 and whether their parish or town council areas should be considered for a CGR. Following this consultation with Parish and Town Councils the Council agreed to carry out a review in:

How was the review carried out?

We carried out two phases of consultations on parish arrangements in the areas specified. The first phase of consultation asked for proposals on changes to existing parish arrangements. The Community Governance Review Members Working Group reviewed all responses received during this period of consultation in order to draw up draft recommendations for changes to parish arrangements in the district. A second phase of consultation on these draft recommendations was held, during which time we invited comments and any proposed alternatives to the areas where we recommended a change.

• The first period of consultation took place from Monday 31 October 2022 to Sunday 29 January 2023.
• Following the close of the first period of consultation, the draft set of recommendations were published on Wednesday 1 March 2023.
• These draft recommendations were subject of a second period of consultation, which ran from Wednesday 1 March to Wednesday 26 April 2023.
• Following the end of the second period of consultation, all comments received were be considered against the draft recommendations. The final set of recommendations were considered and agreed by full Council on 20 July 2023.
• It is intended that the final recommendations, which will include any changes to the current parish arrangements, will be implemented in time for the May 2024 elections.

The Council will make a Reorganisation of Community Governance Order in order to implement any recommendations. The Order may cover ‘consequential matters’ required to give effect to the Order, such as the transfer of property or other assets, the setting of precepts for new parishes and staffing matters.

What matters did the review focus on?

The final recommendations made at the end of the review sought to ensure that community governance across the district:

• Reflects the identities and interests of the community in that area
• Is effective and convenient

Who did we consult?

The Council is required to consult with local government electors living in the Stroud District as well as any other individuals and organisations (including local authorities such as parish councils) who ‘appear to have an interest in the review’.

The Council must take into account all representations that it receives during the review’s periods of consultation and will make all representations available for public viewing.

We wrote to all parish councils and identified umbrella organisations (including Gloucestershire Association of Parish and Town Councils) at the start of the first period of consultation, inviting them to submit their views. The same process was followed with the second period of consultation.

We have also publicised the review on our website through our internal communication channels and asked the relevant Parish/Town Council to further publicise the review to help engage with residents, community groups and other stakeholders.

What are the next steps?

The Council will now prepare a Reorganisation Order and publish this together with the reasons for the changes, making maps available for public inspection.

There are also various bodies that must be notified of the changes including:

• The Secretary of State for Levelling Up, Housing and Communities

• The Local Government Boundary Commission for England (LGBCE)

• The Office for National Statistics

• The Director General of Ordnance Survey

• Any other principal council whose area the order relates to (in this case, Gloucestershire County Council)

• The Audit Commission.

All residents whose property has been affected by a parish boundary change will be notified in writing.

Draft Recommendations 

Report to Council - Community Governance Review

Notice of Community Governance Review

Terms of Reference

Parish and Town Council information including electorate forecasts

Map of original Parish and Town Council Areas:

Cam Parish

Dursley Town

Eastington Parish

Frampton on Severn Parish

Horsley Parish

Hunts Grove Parish 

Minchinhampton Parish

Nailsworth Town

Standish Parish

Stonehouse Town

Woodchester Parish

Final Recommendations, Maps and Appendices

Summary of Final Recommendations

What is a community governance review?

A Community Governance Review is a way for district councils to make sure that, at parish level, governance arrangements are working as efficiently and effectively as they should be. This is achieved by asking the public, parish councils and any interested parties whether they feel their communities are suitably represented and whether parish councils would like to see any changes made to their current governance arrangements.

We have the power to undertake such reviews under Part 4 of the Local Government and Public Involvement in Health Act 2007 and the relevant national guidance document.

What can a Community Governance Review do?

A Community Governance Review can make a number of changes to parish councils when there is clear evidence to do so:

• Creating, merging, altering or abolishing parishes;
• Change electoral arrangements for parishes including the ordinary year of an election, number of parish councillors and changes to parish wards;
• Convert a parish council to a parish meeting;
• Change the name or the style of a new parish/town council or parish meeting; and
• Group parishes together under a common parish.

What can’t a Community Governance Review do?

A Community Governance Review cannot:

• Change the number of district or county councillors;
• Change a district or county council ward boundaries;
• Change the amount of money that a parish council raises through your council tax (known as ‘precept’);
• Change individual parish councillors; and
• Create a unitary authority.

What role do parish councils perform?

Parish councils are the most local form of government. They collect money from Council Tax payers (via the district council) known as a "precept" and this is used to invest in the area to improve services or facilities. Parish councils can take different forms but usually are made up of local people who stand for election as parish councillors to represent their area. They can be the voice of the local community and work with other tiers of government and external organisations to co-ordinate and deliver services and work to improve the quality of life in the area.

What are grouped parishes?

It may best be considered as a working alliance of parishes that have come together under a common parish council, with the electors of each of the grouped parishes electing a designated number of councillors to the council. It has been found to be an effective way of ensuring parish government for small parishes that might otherwise be unviable as separate units, while otherwise guaranteeing their separate community identity.

The council recognises that the grouping of parishes needs to be compatible with the retention of community interests and notes the government's guidance that "it would be inappropriate for it to be used to build artificially large units under single parish councils." A grouping order is permitted under Section 11 of the Local Government Act 1972.

What are Parish Wards?

Parishes or towns can be divided into wards for the purpose of electing councillors. Again, this could depend upon the size and make up of a proposed council. The government guidance requires that consideration be given to the number of and distribution of local government electors which could make a single election of councillors impractical or inconvenient or it may be desirable for areas within the town or parish to be separately represented.

The government's guidance is that "the warding of parishes in largely rural areas that are based predominantly on a single centrally-located village may not be justified. Conversely, warding may be appropriate where the parish encompasses a number of villages with separate identities, a village with a large rural hinterland or where, on the edges of towns, there has been some urban overspill into the parish."

What is a community governance order?

The review will be completed when the council adopts a Reorganisation of Community Governance Order. The Order will specify when it will take effect for financial and administrative purposes and when the electoral arrangements for a new or existing parish council will come into force.

Copies of this Order, the map(s) that show the effects of the order in detail and the document(s) which set out the reasons for the decisions that the council has taken (including where it has decided to make no change following a review), will be deposited at the council's offices and website.

In accordance with the guidance issued by the government, the council will issue maps to illustrate each recommendation at a scale that will not normally be smaller than 1:10,000. These maps will be deposited with the Secretary of State at the Department of Communities and Local Government and at the council’s offices. Prints will also be supplied, in accordance with the regulations, to Ordnance Survey, the Registrar General, the Land Registry, the Valuation Office Agency, the Boundary Commission for England and the Electoral Commission.

What do "electoral arrangements" mean?

An important part of our review will comprise giving consideration to electoral arrangements. The term covers the way in which a council is constituted for the parish. It covers:

• The ordinary year in which elections are held;
• The number of councillors to be elected to the council;
• The division (or not) of the parish into wards for the purpose of electing councillors;
• The number and boundaries of any such wards;
• The number of councillors to be elected for any such ward; and
• The name of any such ward. The government's guidance is that "each area should be considered on its own merits, having regard to its population, geography and the pattern of communities," and therefore the council is prepared to pay particular attention to existing levels of representation, the broad pattern of existing council sizes which have stood the test of time and the take-up of seats at elections in its consideration of this matter. The Aston Business School found the following levels of representation to the good running of a council:
• Parishes wishing to increase numbers must give strong reasons for doing so. The number of parish or town councillors for each council must be not less than five but can be greater. However, each parish grouped under a common parish council must have at least one parish councillor.

Is there an ideal size for a parish council?

The National Association of Local Councils provides the following guidance regarding the number of Parish/Town Councillors:

Research by the Aston Business School Parish and Town Councils in England (HMSO, 1992), found that the typical parish council sizes were as follows:

Viability

The government has a commitment to improve the capacity of the parish structure to deliver better services and to represent the community's interests. Therefore, the council is anxious to ensure that parishes should be viable and should possess a precept that enables them to actively and effectively promote the wellbeing of their residents and to contribute to the real provision of services in their areas in an economic and efficient manner.

Boundaries

It will be desirable for parish or town council boundaries to be readily identifiable. This can be by reference to physical features or may follow adopted electoral ward boundaries in the district. Any changes should also take into account population shifts or additional development that may have affected community identity.

The review will have regard to the ‘Guidance on Community Governance Reviews’ issued by the Secretary of State for Communities and Local Government and the Local Government Boundary Commission for England. The aim of the review is to ensure that the arrangements for community governance across the district reflect ‘the identities and interests of the community in the area’ and are ‘effective and convenient’. The review will be conducted with the Terms of Reference contained in this document.

Further information to the 2018/2019 review

Notice of Community Governance Review

Community Governance Review Terms of Reference

Parish and Town Council Information and Electorate Details

Map of Parish and Town Council Areas