Information for Electors (Public)

Register to Vote

If you are not included in the electoral register you cannot vote even if you are registered to pay Council tax.

You can register at any time during the year; however, there are deadlines when an election is running.

You must be 18 or over to vote but can register when you are 16.

Information on how to register can be found on www.gov.uk/register-to-vote

If you would like to vote by post please download the following application form

Changes to the Registration system - Individual Electoral Registration (IER) – from June 2014

The way you register to vote is changing. A new system called Individual Electoral Registration or IER will be introduced from June 2014.

Each person applying to be added to the register will be asked to give their National Insurance number and date of birth. This will allow each person’s application to be verified against the Department for Work and Pensions (DWP) database before they are added to the register.

If a person is already on the Electoral Register their information will be compared to the DWP database. Those people who match will not be required to give any additional information. They will be transferred automatically to the electoral register and sent a letter of confirmation. The people who can’t be matched will be invited to apply.

IER will also bring electoral registration into the 21st century with the introduction of online registration for everyone who is eligible.

This change to the registration process aims to provide a more convenient, secure and modern way of registering. IER will address vulnerabilities in the current electoral registration process. The implementation of IER will maximise both the accuracy and completeness of the electoral register. It will improve the integrity of the system and engagement with each potential voter.

Individual Electoral Registration FAQ's

How is the new system different?

You can now register online at www.gov.uk/register-to-vote Everyone is responsible for registering themselves. Under the old system the "head of every household" could register everyone who lived at their address.

You need to provide a few more details to register - including your national insurance number and a date of birth. This makes the electoral register more secure.

How do I register under the new system?

1) Go to www.gov.uk/register-to-vote

2) Fill in your name, address, date of birth and a few other details. You'll also need your national insurance number, which can be found on your national insurance card, or in official paperwork such as payslips, or letters about benefits or tax credits. 30 Look out for a confirmation to say you're registered.

Do I need to do anything?

1) Look out for a letter between the 8th August and the 18th August.

Most people who are already registered to vote will be registered automatically under the new system. They do not need to do anything. However, some people will need to take action to join the new register. We are writing to those to tell them whether they need to take action.

2) Respond to the letter if you are asked to

The letter will tell you whether you are on the new register or whether you need to take action. It will tell you what to do.

If you received a letter confirming you are registered under the new system you do not need to do anything.

What if I have moved address?

You may not have received a letter, or it may have gone to your previous address. You will need to go online at www.gov.uk/register-to-vote or call 01453 754886 to request a form to register.

What information will I need to provide to register under IER?

Everyone eligible to vote will be asked to give identifying information including their name, national insurance number and date of birth. This will allow applications to be verified before they are added to the register, helping to prevent electoral fraud.

Why is the government making changes to how we register to vote?

The UK government is changing the process to provide a more convenient, secure and modern way of registering. IER will improve the accuracy and completeness of the electoral register and the security of the voting system .

But I’m already registered to vote aren’t I?

Electoral registration officers are matching their existing electoral register against the Department for Work and Pensions (DWP) database. Everyone who matches will be transferred to the electoral register and they are then registered to vote in future elections.

Anyone who can’t be matched will be contacted and invited to apply but will remain on the register during transition. Reasons for no match could be either the address or elector does not match against the DWP database.

For more information visit the Electoral Commission website.

From the Electoral Commission - The Open Register (also known as the Edited Register) frequently asked questions

There are two registers. Why?

Using information received from the public, registration officers keep two registers – the electoral register and the open register (also known as the edited register).

What is the electoral register?

The electoral register lists the names and addresses of everyone who is registered to vote in public elections. The register is used for electoral purposes, such as making sure only eligible people can vote. It is also used for other limited purposes specified in law, such as detecting crime (e.g. fraud), calling people for jury service and checking credit applications.

Who uses the electoral register?

  •  Election staff, political parties, candidates and holders of elected office use the register for electoral purposes.
  • Your local council and the British Library hold copies that anyone may look at under supervision. A copy is also held by the Electoral Commission, the Boundary Commissions (which set constituency boundaries for most elections) and the Office for National Statistics.
  •  The council can use the register for duties relating to security, enforcing the law and preventing crime. The police and the security services can also use it for law enforcement.
  •  The register is used when calling people for jury service.
  • Government departments may buy the register from local registration officers and use it to help prevent and detect crime. They can also use it to safeguard national security by checking the background of job applicants and employees.
  • Credit-reference agencies can buy the register to help them check the names and addresses of people applying for credit. They also use it to carry out identity checks when trying to prevent and detect money laundering. It is a criminal offence for anyone to supply or use the register for anything else.

What is the open register?

The open register is an extract of the electoral register, but is not used for elections. It can be bought by any person, company or organisation. For example, it is used by businesses and charities to confirm name and address details.

 Your name and address will be included in the open register unless you ask for them to be removed. Removing your details from the open register does not affect your right to vote.

 If you are already registered to vote, your existing choice about whether or not to be on the open register will continue until you tell us that you wish to change your choice, or you change address.

Who uses the open register?

  • businesses checking the identity and address details of people who apply for their services such as insurance, goods hire and property rental, as well as when they shop online
  •  businesses selling age-restricted goods or services, such as alcohol and gambling online, to meet the rules on verifying the age of their customers
  •  charities and voluntary agencies, for example to help maintain contact information for those who have chosen to donate bone marrow and to help people separated by adoption to find each other
  •  charities, to help with fundraising and contacting people who have made donations
  •  debt-collection agencies when tracing people who have changed address without telling their creditors
  • direct-marketing firms when maintaining their mailing lists
  •  landlords and letting agents when checking the identity of potential tenants
  • local councils when identifying and contacting residents
  •  online directory firms to help users of the websites find people, such as when reuniting friends and families •
  • organisations tracing and identifying beneficiaries of wills, pensions and insurance policies
  •  private-sector firms to verify details of job applicants.

Why are you selling my details?

The law allows anyone to buy a copy of the open register for a fee . You have the right to ask for your details to be removed from the open register.

Why have you brought in a new register that can be sold?

The open register has been in place since 2002.

Since 2002 electors have had to make a choice about whether to opt-out of the open register. All households were sent a canvass form every year listing everyone who was registered. Each person on the form had to make their choice every year and tick a box on the form if they wanted to opt out of the edited register.

From now on, your open register choice will continue until you tell us that you wish to change it (unless you change address – then you would have to make a fresh registration application and open register choice).

Before November 2001 the full electoral register could be sold to anyone for a fee. A ruling by the high court resulted in a change the law on the use of personal information on the electoral register.

The high court ruling confirmed that it was unlawful to sell copies of the register to private businesses without giving people a choice not to have their information used in this way.

How much do you sell the Open Register for?

The Electoral Registration Officer must supply a copy of the open register to any person on payment of a fee.

The current fees are as follows:

In data format, £20 plus £1.50 for each 1,000 entries (or remaining part of 1,000 entries) in it.

In printed format, £10 plus £5 for each 1,000 entries (or remaining part of 1,000 entries) in it.

Stroud District Council have not sold a copy of the open register in the last 12 months.

Why was I put on the open register under the new registration system?

Your existing choice has been carried forward: anyone who was previously opted out of the open register will continue to be opted-out, and their details not included on the open register; and anyone who was previously on the edited register will continue to be included on the open register.

Will opting out of the open register stop me getting unsolicited phone-calls and emails?

No. The electoral register and the open register do not contain telephone numbers or email addresses.

Will opting out mean that nobody has my details anymore?

Not necessarily. It only means that your name and address will not be on the open register in the future. If you were on the open register before, anyone who has already bought the open register will have those details.

I’ve received a letter which says that my details are not included on the open register, but later on it says my details will be included on the open register unless I ask for them to be removed. Which is correct?

If your letter says your details are not on the open register, then your name and address are not included on it. You do not need to do anything.

The law requires the inclusion of a statement regarding the elector’s current status on the open register (3rd paragraph) and also requires an explanation of the open register (statutory wording) to be included in the letter (7th paragraph). In the case of electors not currently on the open register, these two pieces of information may appear contradictory as the 3rd paragraph informs that they are not on the open register yet the 7th paragraph describes the use of the open register and how to opt out of it.

[1] Regulation 110, Representation of the People (England and Wales) Regulations 2001 and Regulation 109, Representation of the People (Scotland) Regulations 2001

Register of Electors 2012/13

We are currently carrying out the Annual Canvass to update our Electoral Register 2012/13, which by law we must do every year. We use the information that you give to compile a new Register of Electors which will be published on the 16 October 2012. A canvass form will be delivered to every home in the district. If you have not received yours by the 9 July 2012 or have any other queries, please contact our helpline on: 01453 754886. The deadline for responses is the 15 October 2012.


The Annual Canvass will be taking place earlier this year because of the Police and Crime Commissioner Election to be held on the 15 November 2012. You must be on the Register of Electors to vote in the Police and Crime Commissioner Election.


Quick guide to Voter Registration

By law, everyone entitled to vote has to register every year to ensure that they keep their right to vote. All you need to do is follow the steps below. It will only take a couple of minutes.

You need to be included on the registration form if you are:

  • 18 and over
  • British, Irish, European or qualifying Commonwealth Citizen - List of Commonwealth countries - PDF, 35KB
  • 16/17 years old (so that you are eligible to vote as soon as you turn 18)
  • Living at an address within the Stroud District on 15 October 2012

Step 1

Please check the information on the canvass form to see if it is correct. The canvass form will either list the people currently on the electoral register for your address, or be blank if there are no electors.

Step 2

Are there any changes needed to be made to the information?

If changes are not needed:

If there are no changes, you can simply confirm the details are correct by choosing one of the following four options:

  • Text
    Text your unique security number to 80212. (Please note that texts will be charged at your provider's standard rates).
  • Online
    Go to the website ....and type in the unique security code printed on your canvass form when prompted.
  • Telephone
    Freephone 0800 197 3112 or for alternative languages 0800 1073112 and confirm details over the telephone.
  • Post
    Just sign and date the form and post it back in the pre-paid envelope.

If changes are needed:

The most common changes are:

  • Adding names
    - you need to write in the details of anyone aged 18 or over living at your address who is not shown on 'Part 1' of the canvass form. (Please write in BLOCK CAPITALS).
    - you need to write in the details of anyone aged 16 or 17 who lives at your address in 'Part 1' of the form with their date of birth. (Please write in BLOCK CAPITALS).
  • Removing names
    You can remove the details of someone who is no longer at your address by the putting a line through their name.
  • Name changes
    If someone has changed their name, please put a line through the part of the name that needs changing and write the new name in BLOCK CAPITALS.
  • Spelling mistakes
    Please let us know about any spelling mistakes by putting a line through the error and writing the correct spelling next to it.

Please note - we can only action the changes if we receive a signed and dated form. Therefore once you have marked the changes, please take care to sign the canvass form and post it back in the pre-paid envelope.

Frequently Asked Questions

Text registration - do I leave spaces in between the personal security codes?

It does not matter if you leave spaces between each set of numbers or not.

I've only got a mobile phone - can I use that to register?

Yes - you can register using a mobile phone rather than a landline, but please be aware that it will not be a "freephone" call - your usual mobile phone network charges will apply.

How do I know if my details have been received?

People successfully registering by phone will hear a "thank you" message; by text, will receive a confirmation receipt text; and by internet, will receive a written electronic reply. Due to the high volume of paperwork being received and postage costs involved, hand-written forms cannot be acknowledged.

Do I have to remember my security codes for the future?

No - They are there to enable you to register by telephone, text or internet during this canvass period only. You should only register by telephone, text or internet if no householder details have changed.

The details pre-printed on my form are wrong - what should I do?

You will need to cross out anything that is no longer valid and add any new information to the form. Please then sign it at the bottom of the front page and send it back to the Council using the pre-paid envelope that we have provided for you.

I've tried to make changes on the phone/internet, but it wouldn't let me do it - what should I do now?

The telephone or internet should only be used if there are no changes to make. If you have registered in this way or used text messaging by mistake, you will now need to cross out anything on the form that is no longer valid and add any new information to the form. Please then write on the form that it is a "Change to earlier registration", sign it and send it back to the Council, so that we can make the amendments for you manually. If you have destroyed the form before realising your mistake, please contact the Elections Team 01453 754886 to obtain a new form.

None of the details on my form have changed - do I need to do anything, or can I just throw the form away?

We still need you to verify the information, even if it is all correct. You can use the freephone telephone number and key in your security codes using a touch-tone keypad, or you can use the internet or text to register your form, again using your security codes. Whilst these are the quickest and cheapest forms of registering, if you do not wish to use these services, you can simply sign and return the form to us using the pre-paid envelope provided.

I'm moving house soon, but I haven't got the actual date yet - what should I do?

The 2012/13 Register is compiled and published based on where you are living as at 15 October 2012.

  • Cross out your details but leave the form at the property for the new occupiers to complete and send in to us. Hopefully there will be a similar form left for you at the property that you are moving into. If not, please contact us and we can send you a replacement form for your new address instead.
  • If you are moving after 15 October 2012, complete the form as normal (or use the electronic registration options if there are no changes to make), but do remember to contact us again after you have moved, so that we can send you a "rolling registration" form to amend your details.

Why has the form still got the old occupiers' details on it, when we told you that we'd moved in?

This may be for one of three reasons:-

  • You may have informed the Council Tax Office that you had moved in, but did not complete and return a "rolling registration" form to send to the Electoral Services Office;
  • If you did complete a "rolling registration" form, it could be that we had not received formal notification that the previous occupants had moved out.
  • The previous occupants may have moved out but forgotten to let the Electoral Services Office know their new address within the District, or we have not received notification from another Electoral Officer elsewhere in the country to confirm that they have now registered in that area instead.

I've just received a reminder, but I filled in the original form sent to me. You're trying to cut spending at the Council, so why have you done this?

We need to send data to the printers about 10 days before the reminders are delivered to householders, so your form may have been received after the data was prepared. The easiest thing is to telephone us to see whether your form has been received during that 10 day period, or else simply complete the second one and send it back to us in the pre-paid envelope provided. We would prefer you to complete two forms, rather than none at all.

Can I just forward this form to the people who used to live here for them to complete?

No - The form is for that specific property and the new householder(s) should complete the details themselves. The people who used to live at that address will be getting their own form, which will be addressed to their new property.

Why do I have to tell you if I'm over 70?

This relates to jury service. The law requires us to compile a register of those who are eligible to sit on a jury. People aged 70 and over cannot sit on a jury. Those who may not be able to sit on a jury for other reasons will be able to say so if they receive a jury summons.

My father has gone into hospital temporarily - can I sign the form on his behalf or should I wait until he comes home again?

Anyone can sign the form to confirm that the details are still correct or need amending. Please fill in your contact details for us, so that we can get hold of you if we have any queries with the information provided.

My mother has gone into residential care - how do I let you know about this?

Take her name off the registration form, sign it and return it to us for processing. All Nursing Homes will have received a registration form, and they are responsible for adding her name to their records. You may wish to contact us towards the end of the canvass period to check that we have had the details returned from the Nursing Home.

My daughter is going off to university soon - should she be included on the form or not?

Many students remain registered at their parents' house whilst they are away studying. This saves them having to register at their student accommodation. Many also apply for a postal vote and have their ballot paper sent to their college address, or appoint someone back home to vote on their behalf at their usual polling station.

My son has joined the army - should I still include him on my form?

Your son can remain on the register at your property as an "ordinary elector", or else he can register in his own right as a "service voter". Service declarations have to be renewed every five years, but there is a danger that any special voting arrangements which were set up at the beginning of this period may have become outdated - especially if the service voter has not let us know of his/her new posting elsewhere.

Does everyone in the household need to sign the form?

No - Just one person can sign on behalf of everybody else during the canvass period. At other times of the year (December to early August) when "rolling registration" rules apply, each individual must sign their own application. Having said this however, the Government is considering whether or not to introduce individual registration (as in Ireland) throughout the year, but if this does go ahead, this will be well-publicised on a national basis.

Why do we need to tell the Elections Office and the Council Tax Office if we move - surely it's all just one Council?

The register of electors is for voting purposes and includes names of every person in the household entitled to vote- the council tax register does not require all of these details.

I've lost my form - The dog's chewed it - I've made a mistake - My child has scribbled over it! Please help!

Sit tight and don't panic! If we don't get your original form back, then you'll receive a Reminder automatically at the end of July 2012. If the same thing happens again at that stage, please contact us and we can send you a replacement.

The Nomination Process

To stand as a prospective councillor at District or Parish Council Elections, you need to complete a nomination paper. The nomination paper will give details of the candidate's name, address (in full) and political description (if any).  District Council nomination papers have to be attested by a Proposer and Seconder and another 8 people who support the nomination to stand as a candidate.  Town and Parish nomination papers have to be attested by a Proposer and Seconder who support the nomination to stand as a candidate.

Everyone signing the nomination paper must be included on the Register of Electors for the area in which the election is to be held.  If someone signs your nomination paper and they are not included on the relevant Register of Electors, the paper will be declared invalid.

A person wishing to stand as a candidate will be issued with the following:

  • Nomination paper
  • Consent to nomination
  • Appointment of election agent
  • Timetable
  • Candidates' guidance
  • Candidates' expenses form

A candidate who is standing on behalf of a registered political party will also need to submit:

  • Certificate of authorisation
  • Request to use the party emblem

At the close of nominations the candidate will be notified as to whether or not their nomination is valid.  If a candidate wishes to withdraw their nomination they have until no later than noon on the 11 April 2012.

The nomination papers will be available from 14 March 2012 and anyone interested in standing as a candidate should call the Stroud District Council elections team, during office hours on 01453 754886 for a nomination pack, or email elections@stroud.gov.uk.

The deadline for completed nomination forms has now passed.

Police and Crime Commissioners Election

2014 Election Results

Valley by-election results - Thursday 7 August 2014

European Parliamentary Results 2014

District Results 2014

Parish Results 2014

Previous Election Results


Police and Crime Commissioner Results

2012 Results

2011 District and Parish Results

2011 Referendum Results

A referendum on the voting system used to elect MPs took place across the UK on Thursday 5 May 2011.

Alternative Vote Referendum Result - Declaration of Count Totals

2010 Results

2009 Results

2008 Results

2007 Results

2006 Results

2005 Results

2004 Results

2003 Results

2002 Results

PDF document2 May - District election results - PDF, 25KB

2001 Results

2000 Results